Meeting was held on Tuesday July 2nd at 6:30 PM
Present were: Mayor Michael A. Mahoney, Deputy Mayor James G. Collea; Trustees David J. Morosco, Deborah L. Constas and Adam J. Sassone. Also present was Clerk/Treasurer Stephanie Nowak.
THE FOLLOWING APPOINTMENTS WERE MADE TO SERVE AT THE PLEASURE OF THE BOARD FOR ONE YEAR:
Zoning Enforcement Officer John Constas
Codes Officer George Farley
Historian Vacant
Fire Equipment Caretaker Joseph Morosco
Attorney John W. Dillon
Deputy Clerk/Treasurer Jacqueline Garncarz
MOTION 36-2019To accept above appointments was made by: Trustee Morosco
SECONDED BY: Deputy Mayor Collea
AYES 5 NAYS 0 ADOPTED JULY 2, 2019
THE FOLLOWING APPOINTMENTS WERE MADE TO SERVE AT THE PLEASURE OF THE BOARD FOR TWO YEARS:
CLERK/TREASURER Stephanie Nowak
Motion 37-2019 to accept above appointments made by: Deputy Mayor Collea
Seconded by: Trustee Morosco
Ayes 5 Nays 0 Adopted July 2, 2019
THE FOLLOWING APPOINTMENTS WERE MADE TO SERVE AT THE PLEASURE OF THE BOARD FOR FIVE YEARS:
Zoning Board of Appeals Members: Christopher Garncarz and Michael Schreppel
Planning Board Members: Kathleen Seiselmyer and Elizabeth Levesque
Motion 38-2019 to accept above appointments made by: Trustee Morosco
Seconded by: Deputy Mayor Collea
Ayes 5 Nays 0 Adopted July 2, 2019
Official Meeting Night- First Tuesday of each month at 6:00PM. Approval of vouchers by Board Members at 5:30PM prior to the regular meeting, in the Board Room of the Municipal Building.
Organizational Meeting- First Tuesday in July 2020 at 5:30PM in the Board Room of the Muncipal Building.
Official Banks – Adirondack Bank of Whitesboro and Berkshire Bank of Whitesboro.
Official Newspaper- Utica Observer Dispatch.
Motion 39-2019 to accept designated dates and vendors made by: Trustee Sassone
Seconded by: Trustee Constas
Ayes 5 Nays 0 Adopted July 2, 2019
RESOLUTION AUTHORIZING ATTENDANCE AT SCHOOLS AND CONFERENCES
A. New York State Conference of Mayors and Municipal Officials by NYCOM
B. The Annual Training School for Fiscal Officers and Municipal Clerk conducted by NYCOM
C. Training Schools for Codes Officers, Zoning Officers all Board Members and other pertinent seminars, meetings, conferences, training sessions and schools conducted by various organizations and societies, Cooperative Extension and local Colleges and
Whereas, it is determined by the Board of Trustees that attendance by certain Municipal Officials, Appointees and Employees at one or more of these and other similar seminars, meetings, training sessions, and schools benefit the Municipality.
NOW THEREFOR BE IT RESOLVED:
Section 1. That the following officers and appointees are hereby authorized to attend seminars, meetings, conferences, training sessions and schools – Mayor Mahoney, Trustees Collea, Constas, Morosco and Sassone and Clerk/Treasurer Stephanie Nowak, Attorney Dillon, Codes Officer Farley, Zoning Officer Constas, Justice Kulaga, Members of the Planning and Zoning Boards and those deemed appropriate by the Board of Trustees at a time announced.
Section 2. That this resolution shall take place immediately.
MOTION 40-2019 to accept above Resolution made by: Trustee Constas
Seconded by: Trustee Sassone
Ayes 5 Nays 0 Adopted July 2, 2019
RESOLUTION RELATING TO OPEN MEETING LAW
Whereas, there are times that the Mayor calls a special meeting to resolve a matter at hand,
NOW THEREFORE BE IT RESOLVED
That when a special meeting is called by the Mayor-
a. He or the Clerk shall notify each Board Member in person or by telephone advising each member of the time and location of the Special Meeting;
b. The Clerk shall issue a Notice of Special Meeting, one copy of which shall be posted by the back door of the Board Room entrance and another notice on the bulletin board near the inside Board Room entrance of the Truck Room;
c. In the event that there is sufficient time to give notice of the Special Meeting being called, a notice may be mailed to each Board Member;
d. A copy of the notice shall be given to the media;
e. A notice shall be made on the Village webpage calender.
This Resolution shall take place immediately.
Motion 41-2019 to accept above resolution made by: Trustee Sassone
Seconded by: Trsutee Constas
Ayes 5 Nays 0 Adopted July 2, 2019
RESOLUTION REGARDING PROCUREMENT POLICY
WHEREAS, Municipal Law requires all Municipalities to adopt procurement policies effective January 1, 1972, and
WHEREAS, the Village adopted a Procurement Policy on December 11, 1991 as listed in the CODE OF THE VILLAGE OF YORKVILLE, NEW YORK, chapter 25 starting on page 2501.
NOW THERFORE BE IT RESOLVED
That it should be the policy that goods and services which are not required by law to be bid, may be procured by obtaining proposals or quotes as refernced in Chapter 25-4, Methods of Purchase of the above CODE OF THE VILLAGE OF YORKVILLE, NEW YORK, not to exceed the bid limits of $10,000 for purchase contracts and $20,000 for work contracts.
This Resolution shall take effect immediately; and shall be reviewed yearly.
Motion 42-2019 to accept above Resolution made by:Trustee Collea
Seconded by: Trustee Morosco
Ayes 5 Nays 0 Adopted July 2, 2019
ADVANCE APPROVAL OF CLAIMS
WHEREAS, all such claims shall be presented for audit at the regular meeting, and
WHEREAS, the claimant and officer incurring or approving the same, shall be jointly and severally liable for any amount disallowed by the Board of Trustees.
NOW THEREFORE BE IT RESOLVED
That the Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freight, express charges, insurance and bills for refuse, and court fines, such claims shall be presented at the next regular meeting for audit and the claimant or officer incurring or approving same shall be jointly and severally liable for any amount disallowed by the Board of Trustees.
This resolution shall take place immediately.
Motion 43-2019 to accept above Resolution made by: Trsutee Constas
Seconded by: Trustee Sassone
Ayes 5 Nays 0 Adopted July 2, 2019
RESOLUTION FOR SET WORK DAY AND SALARY
WHEREAS, NYS has required the Village of Yorkville to set a standard workday and salary for all appointed and elected employees, a schedule has been set and is included in this Resolution.
NOW THEREFORE BE IT RESOLVED
That the board of Trustees requires each elected and appointed employee report their hours of work for the Village, for each of three pay periods after appointment or election to the Village Clerk.
This Resolution shall take effect immediately.
Motion 44-2019 to accept above Resolution made by: Trustee Constas
Seconded by: Deputy Mayor Collea
Ayes 5 Nays 0 Adopted July 2, 2019
RESOLUTION FOR APPROVAL OF MILEAGE ALLOWANCE
WHEREAS, Village Law 5-524 provides that the actual and necessary expenses of all Officers and employees incurred in the performance of duties shall be a Village charge, The Board of Trustees determined to pay a fixed rate for mileage reimbursement to Officers and employees of the Village who use their personal vehicles while performing their official duties on behalf of the Village of Yorkville outside the Village of Yorkville.
NOW THEREFORE BE IT RESOLVED
Section 1. That the Board of Trustees shall approve reimbursement to such Officers and Employees at the rate of .58 cents per mile outside the Village of Yorkville.
Section 2. That this resolution shall take effect immediately.
Motion 45-2019 to accept above Resolution made by: Deputy Mayor Collea
Seconded by: Trustee Morosco
Ayes 5 Nays 0 Adopted July 2, 2019
Mayor Mahoney named his official Family:
Deputy Mayor James G. Collea
Public Safety Chairman Michael A. Mahoney
Deputy Police Chairman James G. Collea
Fire Chairman David J. Morosco
Deputy Fire Chairman Adam Sassone
Highway, Refuse, Sewers Chairman James G. Collea
Deputy Highway Chairman Michael A. Mahoney
Buildings and Grounds Chairman Deborah Constas
Deputy Buildings Chairman Adam Sassone
Parks and Recreation Chairman Adam Sassone
Deputy Parks Chairman Deborah Constas
Planning and Zoning Codes Chairman James G. Collea
Deputy Planning and Zoning Chairman Adam Sassone
Law Revisions Chairman David J. Morosco
Deputy Law Chairman Deborah Constas
Finance Chairman Michael A. Mahoney
Deputy Finance Chairman James G. Collea
Loss Prevention Chairman David J. Morosco
Deputy Loss Chairman Deborah Constas
Civil Defense Chairman Michael A. Mahoney
Deputy Civil Defense Chairman David J. Morosco
MOTION 46-2019 to adjourn made by: Trustee Morosco
Seconded by: Trsutee Constas
All in favor 5-0, Passed.
Respectfully Submitted,
Stephanie Nowak
Village Clerk/Treasurer
July 2, 2019
